Community language schools (CLS) must be covered by relevant insurances such as Public liability, Voluntary workers personal accident and Property.
CLS (funded and non-funded) using Department of Education (DoE) premises
Public liability, Voluntary workers personal accident and Property insurances are arranged and paid for by DoE for CLS operating from DoE premises.
The property insurance arranged by DoE will only cover:
- teaching materials (e.g. books and resources)
- teaching equipment (e.g. stationery items and software programs) used by the CLS to teach language programs and stored on DoE premises.
An upper limit of $1,000 per item applies to claims related to such teaching materials and teaching equipment.
CLS will be required to provide receipts for items covered by property insurance to the DoE if requested.
The Public and Products Liability and Voluntary Workers Personal Accident insurance periods are from 1 April to 1 April 4pm each year and the Portable items insurance period is from 30 April to 30 April 4pm each year.
For funded CLS, the information required to arrange the insurance cover is gathered via the
online application for grant funding.
Non-funded CLS who are operating from DoE premises and wish for the department to cover these insurances are required to complete the
insurance information form (DOCX, 352KB) and submit to
Public liability period: 1 April to 1 April each year
Voluntary workers personal accident period: 1 April to 1 April each year
Portable item period: 30 April to 30 April each year
Insurance certificates of currency are provided to community language schools using DoE premises. CLS are required to provide a copy of the certificate to the state school where they are operating their classes.
CLS must submit details of any changes to the location of classes, volunteers or property to
firstname.lastname@example.org to ensure insurance cover.
Conducting extra activities on DoE premises
CLS planning extra activities on DoE premises additional to scheduled language classes, must complete an
application for public liability insurance cover for extra activities (DOC, 358KB) and a risk assessment, and
submit to email@example.com at least 6 weeks prior to the event. Cover will only be considered for activities directly related to language and cultural sessions (such as awards nights or student concerts).
The insurer will evaluate each application on a case-by-case basis. Any additional costs are to be paid by the individual CLS.
How to make a claim
To make a claim, submit details to
You are advised to contact
WorkCover Queensland to determine your legal responsibilities for your CLS personnel.